Abstract subision
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SUBMISION GUIDELINES
SUBMISSION GUIDELINES
Carefully read the guidelines below before submitting your abstract. Abstracts can only be submitted electronically through this web page or by sending it on the e mail:abstract@balkanconference.zpm.org.mk
Acknowledgement of the receipt of your submission will be sent to the corresponding author's e-mail address immediately upon submission. If you do not receive the confirmation e-mail, please don’t submit the abstract again, instead we ask you to contact abstract@balkanconference.zpm.org.mk for consultancy. If you are just testing the system, make sure to write TEST in the title field.
Invited speakers are not supposed to submit abstracts to the lectures they are invited for.
Abstract Content
To think about:
* The abstract must be written and presented in English
* Use maximum 2500 characters (approximately 350 words) including blank steps for the abstract text
* The abstract title and the author(s) or names of institutions are not to be included in the abstract text
* The abstract title and body text should only include pharmacopeia names printed in lower case
* Non-proprietary (generic) names of drugs, written in lower case, are required at the first place a drug is mentioned
* Trade names are not allowed
* References, credits or the authors' academic degrees or grant support are not to be included in the abstract
Standard abbreviations may be employed in the text. Place special or unusual abbreviations in parentheses after the full wording at the first time it appears in the body of the text.
In order to make the abstract as informative as possible, please include a brief statement of the purpose of the study, the method used, the result observed, and the conclusions based upon the results. It is inadequate to state "The results will be discussed" or "The data will be presented". We kindly ask you to subtitle the paragraphs in bold format in the following order: Background, Method, Results, and Conclusion.
ABSTRACT PRESENTATION
Accepted abstracts selected by scientific committee will be presented in three formats; Oral abstract sessions, Poster discussion sessions and Poster presentations. Authors should indicate in the space provided the preferred method of presentation. It is the author's responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the author. Abstracts will be rejected if they contain no data or if the English is unacceptable. All presenter authors will receive detailed guidelines when their abstract has been accepted.
Oral abstract session:
The Oral abstract session consists of 6 abstracts that will be presented orally and with 2-4 complementary power point slides. Each presentation will be 6 minutes followed by 4 minutes discussion.
Poster Discussion session:
The Poster discussion session contains of 15 abstracts that will be presented with a poster, a 3 minutes oral presentation and 2 complementary power point slides together with discussions and free communication.
Poster session:
The Poster session takes place during lunch time. All posters will be presented in guided poster discussion sessions. The Poster presenters will stand by their posters during the whole Poster session and be prepared to deliver a "two minute take home message" which will allow the moderators to select the best posters for cash awards.
Abstract awards:
All abstract presenters can win cash awards. The awards will be given in person at the Closing Ceremony of the Congress, so please keep this in mind when making your flight arrangements.
Attendance of presenters:
The Organizing committee cannot guarantee that those presenting authors who do not show up during the session will be accepted for abstract presentations on future congresses.
Updates and changes in your abstract:
Changes of abstracts are only accepted until the submission deadline by using the Personal Page. You can access your Personal Page by using your password included in the e-mail received upon submission.
TOPICS
One topic that best describes your abstract should be indicated upon submission.
These topics will be presented when the abstract submission opens.
NOTIFICATION OF ACCEPTANCE
Notification of acceptance/rejection will be sent by the 15 March, 2010 (contact the organizing committee if you have not received your notification e-mail by March 20). The corresponding author will receive all correspondence concerning the abstract. The corresponding author is responsible for informing all authors of the status of the abstract.
PUBLICATION OF ABSTRACTS
Accepted abstracts will be published in the abstract book which can be requested on the registration form or bought on site for a fee of 20 EUR. Please note that there will be a limited number of books on site. They will also be published on a CD-ROM and/or on the Internet.
For submission support please contact the congress secretariat at abstract@balkanconference.zpm.org.mk
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ABSTRACT PRESENTATION INSTRUCTIONS
Below you can find instructions for the three different abstract presentation types. By clicking on the links, you will be directed to the instructions for the presentation type that you want so see.
INSTRUCTIONS FOR ORAL PRESENTATION
INSTRUCTIONS FOR POSTER DISCUSSION PRESENTATION
INSTRUCTIONS FOR POSTER PRESENTATION
INSTRUCTIONS FOR ORAL PRESENTATION
The abstract presenters will hold an oral presentation on approximately for 6 minutes + discussion (4 minutes). PowerPoint projection will be available in all session halls. Overhead projection, slide projection or flipchart is not available. There will not be any posters.
PowerPoint
*PowerPoint is the only communication tool available in all session halls. Overhead projection, slide projection or flipcharts is not available.
*Speakers are kindly asked to observe that only computers provided by the congress may be used for showing your presentations. All PowerPoint presentations must be handed in at the preview centre.
*All presentations are loaded into a PowerPoint handling system that will store and distribute your presentation to the session hall in time for your session.
*All PowerPoint presentations should be handed in the day before the session.
*2 hours before the sessions starts, the PowerPoint server will be locked and may no longer accept any editing of the presentations handed in.
*Please check your presentation carefully on the preview room computer assigned by the staff before the final sign off.
The professional staff of the preview centre will load your presentation into the system so that it will be available on the computer in your session hall when you come to speak.
*If you are doing more than one speech during the congress, you may upload all your presentations at the same time and they will be sent to their corresponding session halls at the time of your sessions.
*The PowerPoint handling and distribution system is optimized for MS PowerPoint 2007 (Office 2007) and *.pdf (Adobe Acrobat)-files. The uploading of "DVD-Movies" is supported.
*The supported data media are: CD, DVD (as Data-storage-medium) and USB-Memory (Stick). All needed files - also the movie files!!! – have to be on the data media.
*Presentations can also be taken off speakers notebooks at the Preview centre.
*The fonts that are used in the presentations should be "Latin-based fonts". If the speaker needs special fonts, they should be stored as "embedded fonts" with the presentation (File -> save as "name of presentation" and under "tools" ->save options mark the checkbox "embed True type fonts" and select "embed all characters").
*When using mathematical symbols please use these which are available under Latin fonts (unicode or DOS: Western Europe). These can be shown without any problems in Office 2007.
*As format for embedded movies "MPEG2 – movies" are preferred (but can also be *.avi, *.wmv). If Codecs are used, the Code package DIVx in the current version, which can be found under www.divx.com, should be chosen.
*Presentations should be saved as *.ppt (PowerPoint) or *.pps (PowerPoint Slideshow) – file and movies as separate files on the data media.
*The computers and projectors will be set up and optimised for 1024 x 768 resolution (ratio 4:3).
Speakers Preview Room
The location of the speakers preview room will be announced closer to the Congress.
The opening hours will be announced closer to the Congress.
Report to the preview room as soon as possible but no later than 2 hours before your lecture – if possible even the day before your lecture. Please test run your presentation in the preview room making sure that you presentation is to your satisfaction before you hand it in to the preview room staff. Your PowerPoint presentation will be downloaded on the venue network to be viewed in the session hall. The PowerPoint presentation will be deleted after the session. Computer discs will be given back in the breaks between sessions
INSTRUCTIONS FOR POSTER DISCUSSION PRESENTATION
Mounting and removal
On the day of presentation, your poster has to be mounted before 09.00 if your session starts at 11.00 and before 13.00 if your session starts at 15.30. Posters should be removed directly after the session. Make sure to remove all poster-mounting material from the board. The Congress staff will remove posters not taken down on time. However, the Congress Organizers will not take any further responsibility for the material.
Times and way of presentation
The poster discussion session is running for 90 minutes in total, but the poster will be available in the room for at least two hours before the start of the session. During the first 45 minutes of the session, the poster presenters will be manning their posters, and during the last 45 minutes the chairpersons coordinate a general discussion based on the posters.
The abstract presenters will have the opportunity to summarise their findings in one or two minutes.
The chairpersons may coordinate the discussion in any order or structure, depending of what may be considered to be natural for that session and the posters presented. There will be 12-15 short presentations in each session.
In addition, all presenters are asked to prepare a poster which will be displayed in the session room. The posters should be mounted in the morning before 09.00 (if the session starts at 11.00) or before 13.00 (if the session starts at 15.30) on the day of presentation, and the session room will then be open for poster viewing until the poster discussion starts. You may also prepare handouts of your poster in A4 format for distribution during the poster discussion session.
Poster material
The maximum size of your poster should be 85 cm (width) x 120 cm (height), portrait style. The poster board is made of laminated panel. Your poster number will be displayed with large printed figures in a corner of the poster board. Your poster material should be attached on the surface by double-sided tape, which will be provided by the Congress staff at the poster exhibition desk in the poster exhibition area.
Text layout
Give a short and comprehensive review of the basic items of your study. Dividing your text into several but clearly delineated paragraphs and sections such as Introduction or Aim of study, Materials and methods, Result and Conclusions can do this. Remember that it is easy to start reading a paragraph of six lines and that most people avoid one with 30. Your poster text should be enlarged so that it can be read at a distance of about one meter.
Illustration layout
Drawings, diagrams and photos are extremely helpful and often necessary to display results and conclusions. Make sure that your illustrations are easy to understand; do not overload any chart or drawing with information.
INSTRUCTIONS FOR POSTER PRESENTATION
Location
The poster exhibition will be held in Exhibition Hall. Your poster board will be marked with the number given in your personal e-mail notification. This number will remain unchanged for the Final Programme and the Abstract Book. Please note that you should use the poster number indicated in your notification and not the serial number indicated earlier.
Presenting authors in Poster Group 3 should be present by the poster during poster session
Please remove all poster-mounting material from the board. The Congress staff will remove posters not taken down on time. However, the Congress organisers will not take any further responsibility for the material.
Poster material
The maximum size of your poster should be 85 cm (width) x 120 cm (height), portrait style. The poster board is made of laminated panel. Your poster number will be displayed with large printed figures in a corner of the poster board. Your poster material should be attached on the surface by double-sided tape, which will be provided by the Congress staff at the poster exhibition desk in the poster exhibition area.
Text layout
Give a short and comprehensive review of the basic items of your study. Divide your text into several but clearly delineated paragraphs and sections such as Introduction or Aim of study, Materials and methods, Result and Conclusions. Remember that it is easy to start reading a paragraph of six lines. Your poster text should be enlarged so that it can be read at a distance of about one meter.
Illustration layout
Drawings, diagrams and photos are extremely helpful and often necessary to display results and conclusions. Make sure that your illustrations are easy to understand; do not overload any chart or drawing with information.
SUBMIT YOUR ABSTRACT
You can submit your abstract by filing up these form and attaching the abstract dociment.
- Please complete all fields marked (*) as these are required for administration
- Use Tab to move to next field and Shift Tab to move to the previous field
- Should you have any queries send an e-mail to: contact@balkanconference.zpm.org.mk